11-04-2003Minutes - Laserfiche WebLink

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F' 03689 19 DISCUSS AND TAKE ACTION ON CONTRACT FOR PRE-DESIGN PHASE OF COUNTY JAIL PROJECT - Discussion on this contract was held in executive session. Eriksen made a motion and Rye seconded to approve the contract with DLR Group for the pre-design services for the county jail project and authorize the chair to sign. Arnold explained that a meeting was held on Friday October 31 and the Long-Range Planning Committee reviewed three proposals but he was not present at the meeting. Eriksen stated that the long-range planning committee reviewed the proposals from three firms: Hanscomb, Faithful and Gould, Carlson West Provondra and DLR Group. There were some differences on the services that the firms offered and after the committee reviewed them, they recommend going with DLR Group for the pre-design phase for the jail. The cost of the contract with DLR will be $25,000.00. The long-range planning committee and other people will assist with the pre-design phase. Eriksen explained that the proposed time-line for the pre-design will take about two to three months. They will pursue information concerning the financing whether it is private financing or a bond issue, the number of beds, proposed floor plan and an artist's sketch will also be part of the pre-design phase. Eriksen explained that DLR Group is the third largest firm in the nation that assists with jail facilities and they are based out of Omaha, Nebraska. All three of the firms had contacted the County Board concerning this project. Arnold pointed out that this is a professional service and it is not necessary to take formal bids. Lancaster stated that the proposal from DLR Group is a good value for Hall County. The vote was taken on the motion to approve the contract with DLR Group for the pre- design phase of the jail project was taken. Arnold, Eriksen, Humiston, Jeffries, Lancaster and Rye all voted yes and none voted no with Hartman absent. Motion carried. 6.2:15 P.M. BID OPENING FOR HAVC MAINTENANCE AGREEMENT FOR COUNTY ATTORNEY BUILDING - Discussion was held on a bid that was received on Tuesday morning. According to the bid specifications the bids were to be received by 5:00 p.m. on November 4th. The board agreed to not to accept the bid that was received after the Monday deadline. The bid from Engineered Controls out of Lincoln was read. BIDDER Engineered Controls Inc. 11/15/2003 - 6/30/2004 7/1/2004 - 6/30/2005 7/1/2005 - 11/30/2005 $1,924.00 monthly $2001.00 monthly $2,081.00 monthly $ 75.00 hourly $8,799.00 Labor rate Alternate bid temperature control system Jeffries made a motion and Humiston seconded to refer the bid to the building and grounds committee and County Attorney Jerry Janulewicz. Arnold, Eriksen, Humiston, Jeffries, Lancaster and Rye all voted yes and none voted no with Hartman absent. Motion carried. Chairman Lancaster called for a break so the committee's can consider the bids that were received. 2:20 p.m. break 4