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They questioned why we did not consider the low bid. There is legislation that governs <br /> us and noted the 5 steps that govern bidding. All bidders complied and in past the <br /> department head would bring the state bid forward but this was on the backside. They <br /> could have rejected all of the bids and used the state bid it was available since June. <br /> The county needs to have a process and follow it. We accept the bids and the bids and <br /> the contract comes back to be signed with approval to be signed. Just missed a step on <br /> the gravel contracts just need to be more cautious. <br /> Peterson if use state bid do not go out for bids pam does not know about this. <br /> She received information on the state bid documents and tried to match up and she had <br /> all of the bid documents on the bid tab sheet has 4 bids on. Is it the state bid or a bid <br /> that was received met the requirements. <br /> Sarah Carstensen noted the state bid documents do not match the bid tab sheet it <br /> wasn't a state bid. The bid that was received met the requirements and complies with <br /> the bid specifications. The state bid has 15 4 pages with different attachments and the <br /> bids received were for a 670gp and a 770gp so bid 2 machines they are different than <br /> the state bid and what they bid exceeds to requirement of the bid itself. It was an <br /> alternative bid that met or exceeded the requirements. No recommendation this bid <br /> was received with the other bids it is not the state bid but exceeds the requirements. <br /> She reviewed the purchase order and had some concerns and talked to Scott and <br /> Karen and talked to Colt Shafer about modifying it noted that the purchase balance in <br /> cash was due on delivery. Wait for all of the machines to get there. She also noted the <br /> cash price and that could be taken out and also note a section that addressed change in <br /> price. She reviewed the county purchasing policy from 2019 and adopted that and the <br /> state statutes 23-1110 <br /> Lancaster this is a better explanation and give to the public and the board trusts the <br /> department heads and rely on them to bring the information to follow the statutes all of <br /> us need to be more diligent and discus how the process is going to take place. It is <br /> board is held responsible falls on the board. I don't know ask. Sarah sent the <br /> information to the board member <br /> Bredthauer noted on other equipment they have added things to the state bid Added <br /> tires or seats and if they change does that quality as the state bid <br /> Sarah this a 4th bid that met the county's requirements they voted 6 to 1 but did not take <br /> state bid took the alternate bid. <br /> PUBLIC PARTICIPATION - Matt McGuire — Shelton, Nebraska requested to address <br /> the board. He questioned if the board has ever ask what the Road Department <br /> employees want. He noted the snow storm when he brought in a large tractor to help <br /> with the snow removal. He questioned the make of the big equipment that was <br /> proposed. He also noted that there are a lot of wash outs on the gravel roads hat have <br /> not been fixed. He suggested that they have an emergency plan to address the snow, <br /> 6 <br />