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11e) DISCUSSION REGARDING LETTER FROM FIRE MARSHALL - Mr. Humphrey received a letter from the Grand Island Fire Department regarding the Hall County Courthouse existing Code Violation and Mr. Hotz is here. It noted the existing egress standards in the court rooms. • The second floor has two means of egress and has adequate egress • The third floor only has 1 means of egress and the life safety code prohibits the use of a third floor unless there are two means of egress. The two largest court rooms are on the third floor • The last major issue is the issue with the stairway. The stairway connects three floor levels with the doors all propped open at all three levels and the stairwell also serves the elevator • It was noted that when a fire sprinkler system is initiated it does not set off all sprinkler heads it takes a significant amount of heat to activate a sprinkler head. • The attic area would have dry pipes because of freezing. • The letter also provided information on the historic buildings Discussion was held if the HAVAC installation would have triggered the fire suppression issue. Discussion was held during the renovations but it was not addressed at that time. The board chose not to do it at that time. The fire suppression system in the Courthouse would have to have its own water source. Discussion was held and it was decided to establish a short term committee to work on this issue. Gary Quandt, Karen Bredthauer and Jane Richardson will serve on this committee. 11. FACILITIES — a) DISCUSSION ON COURTHOUSE WINDOWS - Mr. Humphrey stated the window samples will be coming in next week and ask if the board wants to approve the sample window. Lancaster stated it would be a good idea to take a look at it. He also stated that there will need to be change orders on the windows because they will have to add a 1 1/2 inch strip on the window sides on every window. There may also be other change orders if the wood is rotted beside the windows. Quandt questioned how this was missed. Mr. Humphrey stated the windows have to be custom made they have sent pictures of the windows to the manufacturer. When the old ones are removed the wood may have to be replaced if it is rotted. He ask if the board wants a change order on each window or all together. The county will refinish the inside windows in house. He is asking how the board wants to handle this. There are a total of 77 windows. Hurst made a motion and Hartman seconded to keep track of the individual changes and make the change order the total. Quandt expressed concern that this is an open ended change order and ask if there would be a price on each window before doing it. The vote on the motion was taken. Bredthauer, Hartman, Hurst, Lancaster, Quandt, Peterson and Richardson all voted yes and none voted no. Motion carried. 6