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10:25 a.m. Arnold made a motion and Lancaster seconded to go out of executive session. <br /> Richardson stated that no other subjects were discussed no votes were taken and no action <br /> was taken. Arnold, Bredthauer, Lancaster, Lanfear, Quandt, Richardson and Schuppan all <br /> voted yes and none voted no. Motion carried. <br /> 14. FACILITIES— a) DISCUSSION AND POSSIBLE ACTION REGARDING BIENNIAL <br /> COMPLIANCE REPORT ON SURPLUS PROPERTY HISTORIC MONUMENT TRANSFERS <br /> Mr. Humphrey provided copies of the report in the board packet. There were a large number of <br /> pictures included in the report. This reviews all of the renovations that have been done. <br /> Arnold made a motion and Lanfear seconded to authorize the chair to sign the report. Arnold, <br /> Bredthauer, Lancaster, Lanfear, Quandt, Richardson and Schuppan all voted yes and none <br /> voted no. Motion carried. <br /> B) CONSIDER APPROVAL OF AGREEMENT WITH OLSSON ASSOCIATES TO PERFORM <br /> DESIGN SERVICES TO REMOVE & REPLACE THE PARKING LOT EAST OF THE <br /> ADMINISTRATION BUILDING —Steve Riehle was present and noted that the committee <br /> discussed the possibility of closing Pine Street and then redoing the parking lot but they are <br /> proposing to the east side parking lot first as the first phase. They ask Olsson &Associates to <br /> help with the design. He provided a copy of the revised agreement. <br /> Arnold made a motion and Lanfear seconded to approve the agreement with Olsson & <br /> associates for phase 1 of the Hall County administration parking lot and authorize the Chair to <br /> sign. <br /> Quandt questioned if they indented to address closing Pine Street. Mr. Riehle stated that was <br /> discussed but has not been approved. Riehle also noted that they are proposing to move the <br /> exit to the south to keep it away from the building & grounds building. It will be at better angle <br /> when coming into the lot. <br /> Quandt asked if they had considered burying the electrical. He also questioned if they had <br /> considered removing the buffer between the two lots. Riehle stated that was not discussed <br /> because there could be fiber optic cable buried there. <br /> Schuppan stated that it is a good idea to check with the city they may be interested in burying <br /> the electrical. There is a concern that the evaluation of the other parking lot and how that would <br /> affect the berm and the sidewalk going to the other building. There is a difference in the <br /> elevation. Discussion was held that there needs to be a long range plan for this project. <br /> Schuppan stated they need to do this lot first and consider the drainage. Mr. Riehle noted that <br /> there is a natural ridge that comes through town and the parking lot has the ridge running <br /> through it. They may be able to zig zag a ramp to make it ADA assessable. <br /> Quandt asked if there is a plan to address the natural drainage <br /> Arnold stated the also had the same concern the storm sewer drain is very low and needs to be <br /> raised up. He does not think that the fiber optic is close to the surface and they certainly do not <br /> want to compromise the cables. <br /> 8 <br />