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Ms. Lancaster noted that this is not a bond issue the county is using dollars that are in the <br /> reserves that come from the inheritance from. She asked about the dates for the project. <br /> Mr. Jackson stated the dates are different and they will start right away because there is a lot of <br /> preliminary work that needs to be done like installing the pipes in the tunnel and the work in the <br /> attic. They will not start the work in the occupied areas until this fall. There is also more <br /> manpower in the fall and they could move the chiller in the fall also. It will still be completed in <br /> the spring of 2016. Lancaster stated that is the bid was higher because there were things <br /> added but the county needs to proceed. <br /> Mr. Lanfear expressed concern on the fact that there was only one bid and he stated he thought <br /> the price was low. But he understands the need to go forward. <br /> Mr. Arnold stated that the county went to bid because of the county purchasing act and we can <br /> proceed even if there is one bid. It protects the public even if there is only one bid. <br /> Mr. Jackson stated that the bid is a fair number and if it was rebid the bid would be public. <br /> Mr. Quandt questioned who is going to oversee the project and monitor it on a daily basis when <br /> the sub-contractors are doing the work. Mr. Humphrey stated his time may be limited and Mr. <br /> Jackson stated he will monitor it on a monthly basis. He stated that monitoring the project on a <br /> daily basis is not part of his contract liability insurance. Mr. Quandt questioned if the county <br /> should hire someone. Mr. Schuppan stated that they may need to hire someone at some time. <br /> Mr. Arnold stated that if there is a good general contractor it is reasonable that a monthly or <br /> biweekly meeting would be sufficient to make sure that things are getting done. There are other <br /> subcontractors involved. <br /> Mr. Lanfear stated that the county may not need to hire someone at this time and be able to <br /> proceed. <br /> Mr. Jackson stated that with a remodel with people in the space they may need to have <br /> someone to help coordinate the employees once that part of the project is started. <br /> Mr. Arnold stated if the board hires a good general contractor it is reasonable that a monthly or <br /> biweekly meeting is sufficient to make sure that things are getting done. If we hired each <br /> contractor separately then we might need someone but there is just one general contractor. <br /> The vote on the motion to accept the bid was taken. Arnold, Lancaster, Lanfear, Purdy, Quandt, <br /> Richardson and Schuppan all voted yes and none voted no. Motion carried. <br /> 11. DISCUSS &APPROVE FUNDS ALLOCATION FOR NEW BUILDINGS - Lancaster stated <br /> that there are various costs for the new buildings and questions were asked where the funds <br /> should be taken from. This is for the Plaza Building and the buildings that were purchased. <br /> There are dollars in the building and land improvement fund and it was suggested to add line <br /> items for the Plaza Building expenses and a line item for the other two buildings to keep track of <br /> what is spent for each building. <br /> Stacey stated that there are only 2 places the funds could be taken from building and land or the <br /> inheritance fund. The board needs to make a decision and make a plan for the next budget <br /> 7 <br />