November 6, 2012 - Laserfiche WebLink

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7. BID OPENING 10:00 A.M. POWER SYSTEMS HARDWAR� —County Clerk Marla Conley stated that she did not receive any bids and she checked with Mr. Drudik and he did not receive any bids. Discussion was held. This will be referred back to the committee. 11. APPROVE BI WEEKLY PAY CLAIMS 11 B. APPROVE �ARLY CLAIMS FOR 1) Gary Smith Construction 2) Early Claim far US Bank Card -- Lancaster stated that a meeting was held with US Bank regarding the debit cards that were issued to Hall County and because there is a 14 day billing cycle it is necessary ta process an early claim to keep the accaunt current. This is the only way to address this at this time and they are still working on the issue. Schuppan questianed if there were other sources for the same service. There are other d�partments that want to use the cards. Mr. Sherlack stated that he submitted the early claim for Gary Smith Construction for the asphalt overlays. Mr. Smith did a good job and he would like to process this claim. Quandt noted the miscellaneous receipt for the road damage and asked if it would cover the expenses. Mr. Sherlock stated that it would cover the supplies but not the labor. He stated that overweight vehicles are a problem and because of the high fuel costs the companies try to make the trucks carry as much as possible. Mr. Schuppan noted that he drove Schultz Road and the raads are beautiful. He commended the highway department employees for their work. Ziola stated that the neighbors reported the overloaded trucks. The public tries to protect the roads because the roads belong to them. Quandt asked if anyone else has collected for road damage and Mr. Zitterkopf stated that he did not find any cases of this before. Quandt asked if ther� still road maintenance dollars left and Mr. Sherlock stated that they have $20,Q00.00 left Arnold made a motion and Quandt seconded to apprave the biweekly pay claims and the early claim for US Bank and Gary Smith Construction. Arnold, Lancaster, McFarland, Purdy, Quandt, Schuppan and Ziala all voted yes and none voted no. Mation carried. 4. COUNTY ATTORNEY— �XECUTIVE SESSION — �OR THE PROTECTION �F'THE PUBLIC INTEREST PENDING LITIGATION STRATEGY—Ziola made a motion and McFarland seconded to go inta executive session for the protection of the public interest. Arnold, Lancaster, McFarland, Purdy, Quandt, Schuppan and Ziola all voted yes and nane voted no. Motion carried. 10:25 a.m. executive session 10:45 a.m. Ziola made a motion and Arnold seconded to ga aut of executive session. Arnold, Lancaster, McFarland, Purdy, Quandt, Schuppan and Ziola all voted yes and nane voted no. Motion carried. No actian was taken. 3