04-08-2003Minutes - Laserfiche WebLink

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f03222 COUNTY A TIORNEY - DISCUSS & APPROVE RESOLUTION DESIGNATING HALL COUNTY AS A HIPAA HYBRID AGENCY - County Attorney Jerry Janulewicz stated that one resolution was approved last week approving HIPAA compliance. The entire county does not have to comply so he has addressed the county agencies that would be considered health care components. The County Clerk because it handles financial information for the county health plan and financial information for the county medical assistance, the Hall County Department of Corrections because it handles protected health information for inmates, the Hall County Veterans Service Office is also a health care plan because it provides medical benefits for veterans, and the Hall County Attorney's Office because the child support division handles paternity testing under the relationship with the Department of Health and Human Services. Arnold made a motion and Jeffries seconded to approve Resolution #03-0021 approving designation of Hall County as a Hybrid Entity for Purpose of HIPAA compliance. Arnold, Eriksen, Hartman, Humiston, Jeffries, Lancaster and Rye all voted yes and none voted no. Motion carried. The second resolution appoints County Clerk Marla Conley as the County Privacy Officer and establishes a steering committee. Each agency will have it's own privacy officer and the steering committee will be a member from each of the covered agencies and also Board Assistant Stacey Ruzicka will be included. She has done a lot of the paperwork and did receive some training. Hartman made a motion and Jeffries seconded to approve Resolution #03-0022 appointing a HIPAA privacy officer and a steering committee. Arnold, Eriksen, Hartman, Humiston, Jeffries, Lancaster and Rye all voted yes and none voted no. Motion carried. The third resolution will authorize the County Board Chair to sign the business associate agreements and the memorandum of understanding. An example would be the Department of Health and Human Services, clients make application to HHS for assistance and they process the applications and secure health care services. They do this on the county's behalf. This resolution would allow the chair to sign the agreements as needed or he could bring the agreements back to the board individually to have them signed. The board agreed that the resolution would work better. Jeffries made a motion and Eriksen seconded to approve Resolution #03-0023 authorize the executive of HIPAA Business associate agreements and HIPAA memorandums of understanding. Arnold, Eriksen, Hartman, Humiston, Jeffries, Lancaster and Rye all voted yes and none voted no. Motion carried. The policy and procedures for HIPAA compliance have also been prepared and the board members received copies of them. The procedures must be approved by April 14, 2003 and if the board has concerns on these procedures they can be addressed and revisions made if necessary. Jeffries made a motion and Hartman seconded to accept the policy and procedures as received. Arnold, Eriksen, Hartman, Humiston, Jeffries, Lancaster and Rye all voted yes and none voted no. Motion carried. 3