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9.DISCUSSION &POSSIBLE ACTION HIRING PAM BOURNE TO UPDATE THE HALL COUNTY HANDBOOK - Lancaster stated there was a short discussion regarding the handbook and Pam Bourne with NIRMA has created a draft in general terms that can be used across Nebraska. It can be customized to meet the needs of Hall County. The county can hire her to do the upgrades and then go over it with her. Sarah has more than can be expected of her. Bredthauer made a motion and Sorensen seconded to hire Pam Bourne to update the Hall County Handbook and bring it back to the board. Bredthauer, Hurst, Lancaster, Quandt, Peterson, Richardson and Sorensen all voted yes and none voted no. Motion carried. 9. DISCUSSION & POSSIBLE ACTION REGARDING EXCEPTION TO SALES TAX ISSUES AND REIMBURSEMENT FOR MEALS & MILEAGE CLAIMS USING MAP QUEST OR SIMILAR PROGRAM - there concerns on claims that had sales tax on them and the County is tax exempt. Doug Drudik does want to address some exceptions for his department. There needs to be a decision on how to address this. Doug Drudik was present and he stated that he has a number of vendors that do not pay sales tax. He noted that one vendor account has a $199.00 annual fee as a personal account and if he requested a tax exempt business account it would be $750.00 annual fee. Lancaster ask if there any reason they could include an explanation with bill and send additional documentation on the claim. Doug expressed concern if it is not paid within 30 days then there are late fees. Pam wants to make sure with the auditors that we cover our basis just need a standard. County Clerk Conley explained some concern and ask how the board wants the claims handled ask for a standard process for the departments so they know what to do. Lancaster said it is simple, all department heads review the claims and if the department head has a claim it is signed by the board chair. They can come up with a reasonable process. Bredthauer stated that sometimes it is cheaper to get items online instead locally and suggested they could add the additional documentation to show why they used the on line purchase. Lancaster stated that the Nebraska state policy when they are reimbursed for meals it includes the tax there is no option. She stated she appreciates the additional information and need a reasonable process. Discussion was held on the meals and that tax is OK. In the past it was recommended to use Map Quest or a similar program and they used the office as the starting point. In some cases it is closer for an employee to start from home. Kim suggested to start from the office unless the mileage is less starting from their home depending on the direction they go. Sarah stated that is how the county attorney's office has done it. This can be approved on the 17th 7