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4 • Option #1 is a 5 year lease purchase at $22,348.35 annually with the commitment to purchase 255,000 ballots of the 5 year period at $.33 per ballot with a total of $185,991.75 • Option 2 Outright purchase with 5 years of expenses of$103,000.00 with firmware maintenance and support of$5,400.00 and estimated ballot printing of$63,000.00 with a total of$198,850.00 • Option #3 purchase with a 5 year finance at $23,669.56 annually maintenance and support of$21,000.00 and estimated ballot printing at$.28 of$63,000.00 with a total of $202,947.80 Dale noted that she currently has $14,200.00 in equipment reserve fund so the cost would be $88,800.00 then she would have to budget for the $5,400.00 for maintenance. She is asking that the board support the recommendation. Purdy noted that the equipment belongs to the Secretary of State we do not own it. The technology is old and we have to have a disk reader to count the ballots. The committee recommended moving forward and using the equipment reserve funds. Lancaster suggested borrowing the remainder from the inheritance fund and paying it back in 5 years. This would also reduce the cost of the absentee ballots. Dale noted that she would not need this until January of 2016 but it would be in this new fiscal year budget. Lancaster made a motion and Quandt seconded to approve the purchase of the new ballot counting machine and refer this to the committee to look at the best option. Arnold, Lancaster, Purdy, Quandt, Richardson and Schuppan all voted yes and none voted no. Lanfear was absent. Motion carried. Stacey Ruzicka stated that the purchase could be in miscellaneous general and the maintenance could be in her budget. 11 AUDIT COMMITTEE RECOMMENDATION —APPROVE THE CLERK OF THE DISTRICT COURT'S REQUEST REGARDING EQUIPMENT IMPROVEMENT RESERVE FUNDS -The committee met to address these funds they are at the end of the 5th year and the Clerk of the District Court is requesting to move these to office furniture for a future purchase. The $1,275.00 will be returned to general and then moved back to the equipment reserve fund. Lancaster made a motion and Schuppan seconded to return the funds to the general fund and then reallocate them back to the reserve fund for office equipment. Arnold, Lancaster, Purdy, Quandt, Richardson and Schuppan all voted yes and none voted no. Lanfear was absent. Motion carried. 18 COMMI TTEE OR BOARD MEMBER'S REPORTS - Schu pp an expressed concern on the road issues that were brought forward today there are some problems but after watching the video he is not sure he understands the issue the road looks acceptable. Lancaster noted that there were a number of people that cared enough to come to the meeting and it needs to be looked at. Schuppan stated this has been a problem and it appears to be as good as any other road in the county but this has gone on for years