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95f-- ~?7 .! HALL COUNTY BOARD OF SUPERVISORS MEETING, SEPTEMBER 5, 1995 ,~~-'"'""'" :~t~The Hall County Board of Supervisors met at 9:00 A.M. from adjourned session - and by published call with Chairman Irene Abernethy presiding. rresent on roll call were Irene Abernethy, Richard Ha:tman, Margaret Landis, Robert Leslie, Gary Quandt, Judy Rosenkotter and Tarnrn1e Stelk. None were absent. Invocation was given by Rev. Steven Warriner, Abundant Life Christian Center. Pledge of Allegiance was given. Minutes of August 29th meeting were accepted as received, motion by Quandt, seconded by Stelk. Abernethy, Hartman, Landis, Leslie, Quandt, Rosenkotter, and Stelk voted yes, none voted no. Motion carried. Deputy County Attorney Jerry Janulewicz was present. He presented the C.W.A. contract with Public Works Department. Negotiations were accepted with 3% cost of living plus merit step increases. Motion by Hartman, seconded by Rosenkotter to approve the C.W.A for July 1, 1995 to June 30, 1996 'and authorize chairman to sign the Abernethy, Hartman, Landis, Leslie and Rosenkotter voted yes, Quandt Stelk voted no. Motion carried on 5 - 2 vote. contract contract. and Attorney Janulewicz presented the proposed policy for recording County Board meetings by the County Board Assistant. Motion by Rosenkotter, seconded by Stelk to accept the policy for audio recording of meetings and include Board of Equalization and Board of Correct- ion meetings that are of regular agenda. Abernethy, Hartman, Landis, Leslie, Quandt, Rosenkotter and Stelk voted yes, none voted no. Motion carried. POLICY OF THE HALL COUNTY BOARD OF SUPERVISORS FOR AUDIO RECORDING OF COUNTY BOARD MEETINGS BY THE COUNTY BOARD ASSISTANT 1.0 PURPOSE. The purpose of this policy shall be to provide policies and procedures for audio recordings of meetings of the Hall County Board of Supervisors and to provide public access to such recordings. 2.0 RECORDING OF MEETINGS. There shall be an audio recording made of all regular and special meetings of the Hall County Board of Supervisors, the Hall County Board of Corrections, and the Hall County Board of Equalization except those meetings or portions thereof when' the Board, by majority vote, is in closed session. 3.0 RESPONSIBILITIES. The County Board Assistant or .a member of the county board in the absence of the board assistant shall be responsible for making said audio recordings as set forth in this policy. 4.0 MAINTENANCE OF RECORDINGS. All tapes or othe~ medium upon which said recordings are made shall be maintained by the county board assistant in a locked cabinet. Recordings of meetings shall be retained for a period of six months and shall thereafter be erased and the tape reused or otherwise disposed. 5.0 ACCESS TO RECORDINGS. By request made to the County Board Assistant, the public, including county officers and employees, may listen to any recording made pursuant to this policy on a machine approved by the Board Assistant. Such access shall be provided within 24 hours of request, excluding weekends and holidays. Copies of tapes may be obtained upon request to the County Board Assistant. Persons requesting copies of tapes must supply adequate tapes for such purpose. The County shall not be responsible for the quality or adequacy of such copies. The County Board Assistant or a designee thereof shall make any such requested copy within 72 hours of the receipt of a request, excluding weekends and holidays. 6.0 FEES. The County Board Assistant shall charge a fee for copies of tapes made pursuant to this policy. Said fee shall be established at the rate of .$5~OO per 30-minute segment or portion thereof, with a maximum fee per county board meeting of $30.00. Said fee shall be due and payable prior to or upon receipt of such copy. Blank tapes for said recordings shall be supplied by the person requesting said copy.