10-21-2003Minutes - Laserfiche WebLink

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,/ r 0365~/ this next phase of the jail project. The public needs to know what the base facility will be and the costs. Their firm can assist with this next phase. Mr. Baines stated they have has a lot of success with the pre-designs and the more specific the pre-design is the more successful the project will be. Hall County needs to define what is needed for the facility. Mr. Baines suggested using the study that the county has and define the type of facility, the number of beds and a site. Their firm can put together a proposal for a pre-design phase and a time schedule to move forward with the project. Arnold stated that he was unable to attend the long-range planning meeting. If the county asks the people to vote for a bond issue they need to be sure of the design and the cost and the board needs assistance to start this process. Mr. Baines stated that they could do the pre-design phase to meet the needs of the county. He stated that they do not charge on a percentage basis and there is a professional division between the pre-design and architectural design phase. The pre-design plan needs to stand on its own They will do the best work for the given task and if the county wants a third party to oversee the construction phase they can do so. Eriksen questioned what services they could offer. Mr. Baines stated that they are both an architectural firm and engineering firm and they also have the resources available for the construction phase. They can assist the county to define what type of building is needed. They can move to the next phase and assist with the site, infrastructure and develop a general idea of the building. This information will be used to form a defensible and creditable plan for the county. Hartman quested if they do the first phase and they proceed with the phase two construction would there be a cost savings. Mr. Baines stated that their firm would credit these costs against the total cost of the project. The costs are 100% transferable to phase two. Hartman stated that he does not think a construction manager is necessary. If the county is satisfied with one firm then they should let them proceed with the rest of the project. Lancaster stated that the board has had discussion about a construction manager, but has not made a decision. The board would welcome a proposal from DLR for the pre- design phase. Possibly the long-range planning committee could meet with them concerning the proposal then the committee could come back to the board with a recommendation. Hartman suggested a work-study session could be held. Jeffries questioned if Nebraska Jail standards would have to be involved and Mr. Baines stated they would have some involvement, but there is a working relationship with them and they do have some input, but this is not a problem. He stressed the importance of the site selection and stated they can assist with this in the pre-design phase. Arnold made a motion and Eriksen seconded to request DLR to submit a proposal to the long range planning committee for the pre-design phase for the jail project. The long range planning committee will come back with a recommendation to the full board. Discussion was held on scheduling the meeting. They will try to set the meeting up when the board meeting adjourns. Arnold, Eriksen, Hartman, Humiston, Lancaster and Rye all voted yes and none voted no, with Jeffries absent for the vote. Motion carried.