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May 19, 2020 To: Elected Officials, Appointed Officials and Agency Directors From: Pamela Lancaster,Chair Subject: 2020-2021 Budget The County Commissioners ask each elected official, appointed official and Agency Director to use good fiscal management in completing their budget for the fiscal year 2020-2021. The Commissioners wish to give you their expectations for the 2020-2021 fiscal year. 1. Your budget request form for your department is attached. The first two columns contain actual expenditures for the 2017-2018 and 2018-2019 fiscal years. The third column is the last year's 2019-2020 budget. The fourth column is the actual expense for 2019-2020 through April 30th. Please enter your request for the upcoming 2020-2021 fiscal year in the fifth column titled official's estimation. Also include a spreadsheet showing your salary and benefit information by employee. Make sure to include range and step numbers for each employee. 2. The Commissioners would like the officials and department heads to review personnel costs by converting some full-time positions to part-time and dividing up the work between the remaining personnel. Please consider eliminating positions through attrition or by making transfers to other open positions. 3. The Commissioners have discussed salary increases for the fiscal year 2020-2021. For all non union employees, please use a 1.5% cost of living increase with steps. For all union employees, please refer to your current contract. 4. If you have budgeted for any new employees, you will need to get approval by the Board during the review of your budget with the Board. If you have used something in addition to the step plan or the 1_5% cost of living increase, you will need to get approval by the Board during the review of your budget with the Board. 5. The Commissioners have requested a 0 % increase in operating expenses. Exceptions will be made on a case by case basis. This year all departments will need to meet with the County Board. 6. There will be a 7.5% increase in the medical premiums; the dental and life premiums will remain unchanged. The Commissioners plan to keep the percentage of insurance paid by employees the same as last year. For the amount to be budgeted for health insurance, please use $24.400 per year for family coverage (they will be contributing 20%). Use $11,875 per year for single coverage (they will be contributing 5%). For all union employees, please refer to your current contract. If you have union employees contributing 7% for single coverage, use $11,625. For the amount to be budgeted for FICA, please use 7.65% of the total salary. For the amount to be budgeted for retirement, please use 6.75%of the total salary(for all employees in the Sheriffs Department who meet the criteria of law enforcement officials, use 7.75%). Please remember salary totals include all taxable benefits. 7. The Commissioners would again like each department with payroll to have a budget line item called retirement unfunded liability. Each department will put$150 per each budgeted full time employee in this line item (i.e., 4 employees x $150 = $600). This money will be transferred annually to a fund that will be used to pay for employees retiring with accrued vacation and sick leave. Should a department have a qualified employee retire, the full payment for vacation and sick leave will come out of the vacation and sick leave fund. However, compensatory time will be paid from departments individual budgets. ( pciLL\t_