10-05-1999 Minutes - Laserfiche WebLink

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,: 19~_90443 DSICUSSION OF PROGRAMMING AND DATA ARCHNE FOR CLERK OF THE DISTRICT COURT: The computer committee met to discuss this issue and Lancaster reported that the software that was provided by Contryman's will not be Y2K compliant. This system still contains active files and is used for information on a daily basis. It was assumed that the information was being transferred to the new system but this has not been done and the transfer cannot be completed by the end of December. Will Bennett the computer consultant informed the computer committee that a program will need to be written to archive the information so it can be transferred to the new system. The cost of the program will be about $8,000.00 and will take seven to eight weeks to complete. Lancaster stated that she feels this is an emergency situation and would like the board to accept the proposal to complete this program. Lancaster made a motion and Arnold seconded authorize the computer consultant Will Bennett to write the program to archive the information in the Clerk of the District Court Office old computer system and to wave the bidding process and classify this as an emergency. Landis questioned what the total cost would be if they do not know how many files there are. The Clerk of the District Court's office was told to have this project completed by September 15 but it has not been done. The child support cases have been moved to the justice system but the civil cases have not been moved. Stelk stated that Linda Zimmerman has continued to use the old system and now it is critical to maintain this information. Lancaster stated that the county was not aware of the September 15 deadline to transfer the information. Hartman stated that it was not Contryman's fault and we are not placing any blame on them they have fulfilled their contract. This is the department heads responsibility and the cost of the program should be taken out of her budget but Lancaster stated that the Clerk of the District Court does not have the money to do this. Jeffries stated that this is the department head's fault and at budget time she informed the board that everything was being processed. The vote on the motion to approve the funds and authorizing Will Bennett to write the program was taken. Arnold, Hartman, Jeffries, Lancaster and Stelk all voted yes and Logan and Landis voted no. Motion carried. BOARD ASSISTANT'S REPORT: Stacey reminded the board members to turn in their evaluations and stated that there is a 4H recognition program Sunday at 6:30 p.m. BOARD MEMBER'S REPORTS: Stelk stated she attended the Library board meeting, the computer committee meetings and a county government day meeting and reviewed the tape on county government. Lancaster - She attended the MAAA meeting, the computer committee meetings and the state convention will be held next week. The applications that are received for the cultural diversity committee are to be turned in to Stacey. There will be a computer committee meeting after the board meeting. The board members wished Scott Arnold happy birthday . ~, _~ at 11 :25 a.m. the next meeting will be October 26, 1999 at 9:00 a.m. ~,-.., c'\'t:~' ~<~ A.. ~ 0' f, '.", "-~~"'~, "">J. . "1,\ o' ,....' ,.- , ...., (' , r,'f'?'" ~i:....t. y,~ f? i;;iJ. ;;.~~' "I; \ /l.: v , <> ,,/, *.. . "~\;~~.~~/.~ . "'-...~...;,..;> /-Y ~--_..,-