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STATE OF NEBRASKA <br /> DEPARTMENT OF CORRECTIONAL SERVICES �....•., , <br /> .f ps sr , rr t <br /> Robert P. Houston <br /> Director g : <br /> iF <br /> MEMORANDUM <br /> Ari 4 W wr �•y g <br /> Dave Heineman <br /> DATE: October 17, 2005 Governor <br /> TO: County Sheriff or Director of Corrections <br /> FROM: Inga L. Hookstra <br /> Controller <br /> RE: Jail Reimbursement Update <br /> FY2005 -2006 JAIL REIMBURSEMENT CLAIMS <br /> The appropriation for Jail Reimbursement Claims for FY2005 — 2006 was set at $3,501,405, the same <br /> amount as last fiscal year. Claims for the first quarter of FY2005 — 2006 are due in the Department of <br /> Correctional Services Accounting by November 15, 2005. Accounting will audit the claims so that <br /> payment can be processed on approximately December 15, 2005. <br /> • REMINDER OF POINTS IN THE LAW RELATED TO JAIL REIMBURSEMENT <br /> 1. Requires claims to be filed with the Department of Correctional Services within 45 days after the <br /> close of each fiscal quarterly period (September 30, December 31, March 31, June 30). Any claims <br /> not meeting statutory deadlines shall be determined ineligible for future filing and shall not be <br /> reimbursed by the state. Counties may continue to submit their county jail reimbursement claims on <br /> either a monthly or quarterly basis. While payment cannot be made monthly, submitting claims <br /> monthly will allow the Department of Correctional Services to ultimately process payments in a <br /> timelier manner after the quarterly filing deadline. Claims must include the detail claim form along <br /> with the certification to be considered a valid claim. <br /> 2. During any quarter where the approved county jail reimbursement claims exceed the available <br /> appropriations, the state shall prorate each county's total reimbursement for that quarterly fiscal period <br /> in proportion to the remaining appropriation. <br /> 3. Claims filed for a specific fiscal year shall only be paid out of the same fiscal year's appropriation. <br /> 4. The Department of Correctional Services shall reimburse countieson a quarterly basis for all eligible <br /> county jail.reimbursement claims as soon as practicable after the end of each quarterly filing period. <br /> P.O. Box 94661 • Lincoln, Nebraska 68509 -4661 • Phone (402) 471 -2654 <br /> An Equal Opportunity/ Affirmative Action Employer <br />